How-To Guide

How to Automate Daily Tasks with AI

Stop doing the same tasks over and over. Learn how to build an AI-powered automation system that handles your repetitive work: from email responses to meeting prep to research. Save hours every week.

Save 5-10 hours weekly
AI learns your style
Works on any device

Why automate with AI?

  • Save 5-10+ hours every week
  • Reduce mental load and decision fatigue
  • Maintain consistent quality across tasks
  • Never forget follow-ups or deadlines
  • Scale your productivity without burnout
  • Focus on high-value creative work

Tasks you can automate

Email Responses

Draft replies, summarize threads, extract action items from long email chains.

Meeting Prep

Generate agendas, compile relevant documents, create briefing notes automatically.

Daily Planning

Prioritize tasks, schedule your day, get reminded of deadlines and follow-ups.

Research Tasks

Gather information, summarize articles, compare options, compile reports.

Step-by-step guide

1

Identify repetitive tasks you do daily

Before automating anything, understand what you actually do. Track your activities for one week and note every task that follows a pattern or you do more than once.

Common candidates:
  • - Responding to similar emails or messages
  • - Preparing for recurring meetings
  • - Writing status updates or reports
  • - Researching topics before decisions
  • - Organizing and prioritizing your day
2

Set up your OpenClaw AI assistant

Go to myopenclaw.cloud/signup and create your account. Your personal AI instance provisions in about 60 seconds. A dedicated server just for you with persistent memory.

Ready in 60 seconds
Remembers everything
3

Teach your AI your preferences and context

The more context your AI has, the better it performs. Tell it about your role, communication style, common tasks, and preferences. This information persists across all conversations.

Example context to provide:

  • "I'm a product manager at a tech company"
  • "I prefer concise, bullet-point communication"
  • "My weekly team meeting is every Monday at 10am"
  • "I write in a friendly but professional tone"
4

Create automation patterns and templates

Build reusable patterns for your common tasks. Ask your AI to create templates for emails, meeting agendas, status reports, and other recurring work. Save them for instant reuse.

Email Templates"Draft a polite follow-up for [context]"
Meeting Prep"Create agenda for my 1:1 with [person]"
Status Updates"Write weekly update from my notes"
Research Briefs"Summarize key points about [topic]"
5

Use WhatsApp or Telegram for quick task delegation

Connect your AI to WhatsApp or Telegram for on-the-go task delegation. Just message your AI like you would a human assistant. It's always available and responds instantly.

Quick delegation examples:

  • "Remind me to call Sarah at 3pm"
  • "Draft a response to John's email about the project delay"
  • "What's on my calendar tomorrow?"
  • "Summarize the key points from our last team meeting"
6

Build your personal automation library

As you work with your AI, you'll discover more patterns to automate. Keep adding to your library. Your AI remembers successful automations and gets better over time.

Pro tip:Start with 3-5 automations and add one new one each week. In a month, you'll have a powerful personal system.

Frequently asked questions

How much time can I really save?

Most users save 5-10 hours per week once they've built out their automation library. The biggest gains come from email handling, meeting prep, and research tasks.

Will the AI match my writing style?

Yes. The more you interact with it and provide feedback, the better it learns your tone, preferences, and style. You can also explicitly tell it how you like to communicate.

Can I automate tasks while away from my computer?

Absolutely. Connect WhatsApp or Telegram and delegate tasks from anywhere. Your AI is available 24/7 on any device.

What if I need the AI to access my calendar or email?

OpenClaw integrates with Google Calendar, Outlook, Gmail, and 50+ other apps through ClawHub skills. You control exactly what access to grant.

Ready to automate your daily tasks?

Start building your personal automation system today. Your AI assistant will be ready in under 5 minutes.

Start Automating Now